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SOP Pro

SOPs that write themselves as you work.

Screenshot. Paste into Word. Format by hand. Watch it go stale in a week. SOP Pro skips all of that.

Hit record — SOP Pro captures your screen and desktop and turns it into a governed SOP automatically.

SOP Pro interface showing a governed SOP with step-by-step instructions
Flowingly SOP Pro screenshot
Tower Insurance
Hurunui District Council
NZ Couriers
Post Haste
DX Mail
Whitehorse City Council
Maribyrnong City Council
Shellharbour City Council
Worksafe
How it works

Capture the work. Generate the SOP.

Record a process once and turn it into structured, reusable documentation your team can actually use.

Capture

Capture the procedure while you work

Flowingly SOP Pro capturing a process
  • Press record and carry on with the work while Flowingly captures each step — in your browser or anywhere else on your desktop.
  • No stopping to write instructions or take screenshots as you go.
  • Every recording sits inside the same governed workspace from the first click — nothing lives on a personal drive.
Generate

SOPs that write themselves

Flowingly generated SOP output
  • Flowingly turns the recording into a clear step-by-step SOP automatically.
  • Screenshots, steps, and descriptions are generated for you — standardised, not freeform.
  • Review, refine, and redact sensitive details before it's published.
Train

Make onboarding and training easier

Flowingly training and onboarding workflow
  • New starters follow the current, approved version — never an outdated copy someone saved locally.
  • Reduce shadowing and repeat "how do we do this?" questions.
  • Help people learn faster and get confident sooner.
Compare

Stop wrestling with SOPs

The old way is slow, messy, and usually outdated before it's finished. Here's what changes when SOPs are captured automatically.

Before

Writing SOPs the hard way

  • Taking screenshots for every step
  • Writing instructions manually in Word or Docs
  • Chasing teammates for missing details
  • SOPs outdated before they're finished
  • Training that relies on shadowing
  • Knowledge stuck in people's heads
After

Processes captured automatically

  • Record the process once — browser or desktop
  • SOPs generated instantly with screenshots and steps
  • Documentation that's governed, standardised and searchable
  • Easy to review, update, and share
  • New staff can follow real workflows step by step
  • Knowledge captured so it stays in the business
What changes

The difference is more than just faster documentation

The old way With Flowingly
Capturing the process Manual screenshots and notes Record once while you work — browser or desktop
Creating the SOP Written from scratch afterwards Generated automatically from the recording
Keeping it current Often outdated or forgotten Easy to update, refine, and reuse
Finding the right version Buried in inboxes or shared drives Stored in one governed, searchable workspace
Training new staff Shadowing and repeat questions Step-by-step guidance people can follow
Keeping knowledge Walks out the door with staff turnover Captured once and kept in the business
System change

Built for constant system change

Cloud ERP keeps updating. Documentation written at go-live is wrong by month two. SOP Pro captures how your team actually uses the system — the real system, not just what happens in a browser tab — role by role, and updates when the system changes. No manual pulled from a vendor binder.

✕Vendor manual: outdated by month two ✓SOP Pro: updates when the system does
Vendor manual ALWAYS CURRENT
Not another screen recorder

A Scribe export is a PDF in a folder. A Flowingly SOP is part of the platform.

Tools like Scribe capture screens. SOP Pro captures a governed SOP — centrally stored, version-controlled, and connected to your process maps and workflows.

✕Scribe: a PDF in a folder ✓SOP Pro: governed, connected, auditable
Why councils choose us over Scribe

We never signed up to Scribe because of the data privacy. It's been a sticking point for me and I have been wondering how to solve that problem. So for us it's all part of the same contract. Council doesn't balk at it. IT are happy with it. Easy.

Jemma Dillon Jemma Dillon Glenelg Shire Council
Why Flowingly

Why go with SOP Pro?

Built for organisations that need scalable, governed process documentation — not just quick notes or disconnected team tools.

Governed at an organisational level

Every SOP is centrally stored, standardised, and auditable across the business — not a file in a folder.

Hosted locally in Australia

Built for councils and public sector security requirements.

Integrated into the Flowingly ecosystem

SOPs, process maps, and workflows all live together in one governed platform.

Designed for local government and mid-market

Made for structured organisations, not lightweight small-business point solutions.

Customer stories

How teams are capturing and scaling their processes

Real organisations using Flowingly to reduce admin, standardise work, and move faster.