Making the Switch From Promapp to Flowingly

Thinking about a new way to map and improve your processes?

See how councils are moving to Flowingly for a more flexible, all-in-one approach to mapping, forms and automation.

Join others making the switch

Transition with Confidence

We’ve designed our migration process to be as smooth and hassle-free as possible. Our simple importer supports XML files, with more file types coming in 2024. Here’s what you can expect:

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Dedicated Support

A dedicated migration specialist to guide you through the process

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Quick Turnaround

Transition all your business processes and knowledge in just 1-2 weeks



Retain Knowledge

No loss of data or information during the transfer

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Training Included

Training and support to get your team up to speed quickly

Saeed Jouzdani

Chief Information Officer at Waitomo District Council

"This tool is way better than Promapp. For those who use Promapp, they'll, they'll know it as soon as they start using it."

Dorje McKinnon

Sr. Digital Workplace Specialist at Ravensdown

"Flowingly has a culture of being adaptable and interested in another point of view. Most vendors don’t care about their customers."

Marko Blagojevic

Information Services Manager at Mānawatu District Council

"The price is very competitive and affordable for small councils. The implementation went very smoothly and all our maps were successfully migrated from Promapp."

Why make the switch?

WWith local support, built-in automation and ongoing improvements shaped by customer feedback, Flowingly gives you a powerful, user-friendly platform for mapping and managing your processes.

More Bang for Your Buck

Process Mapping: Visualise and document your workflows with clarity.
Workflow Automation: Turn mapped processes into real, automated workflows.
Electronic Forms: Build and manage digital forms to streamline data collection.

By bringing these capabilities together, Flowingly helps you do more with less – reducing tool sprawl, maximising value for money and improving efficiency across your organisation.

Enhanced Customisation

Flowingly gives you the freedom to map and automate processes exactly as they happen in real life – whether they’re simple, multi-step or full of branching paths.

Build detailed processes with as many steps as you need
Add conditional logic and decision points
Run steps in parallel for more complex workflows
Spot bottlenecks and make updates instantly

It’s flexibility designed for councils, so your processes can finally match the way your teams actually work.

Customer Story

How Waitomo District Council mapped more in two weeks with Flowingly than in six months with Promapp – and they’re just getting started.

Read Case Study

Enhanced Customisation

Flowingly gives you the freedom to map and automate processes exactly as they happen in real life – whether they’re simple, multi-step or full of branching paths.

Build detailed processes with as many steps as you need
Add conditional logic and decision points
Run steps in parallel for more complex workflows
Spot bottlenecks and make updates instantly

It’s flexibility designed for councils, so your processes can finally match the way your teams actually work.

Superior Visualisation

Flowingly makes it easy to create clear, visually strong process maps that teams can actually understand and follow. With an intuitive, modern interface, you can:

Build clean, easy-to-read process diagrams
Use custom colours and icons to highlight key steps
Zoom in and out to navigate complex workflows
Add notes, files and attachments directly to each step

This visual clarity helps your team understand, follow and improve processes across your organisation.

Local Support That Cares

As a New Zealand–based team, we understand the realities councils and public-sector organisations face – and we’re here to help you every step of the way. When you choose Flowingly, you get:

A dedicated support team who understands your local context
Quick responses and practical, personalised guidance
A customer success manager focused on your organisation’s goals
A partner who treats you like people, not ticket numbers

Local Support That Cares

As a New Zealand–based team, we understand the realities councils and public-sector organisations face – and we’re here to help you every step of the way. When you choose Flowingly, you get:

A dedicated support team who understands your local context
Quick responses and practical, personalised guidance
A customer success manager focused on your organisation’s goals
A partner who treats you like people, not ticket numbers

How long does the migration process take?

Typically, 1-2 weeks. Our team will guide you through the entire process, from initial data export to final implementation. We’ll work with you to ensure a smooth transition that minimises disruption to your operations.

Will I lose any data when switching from Promapp?

No, our importer ensures a smooth transition without any loss of information. We’ve designed our migration tools to preserve all your valuable process data, including descriptions, attachments, and user assignments.

How does Flowingly's automation compare?

Nintex Automation Cloud is a powerful automation platform with extensive capabilities. Flowingly simply takes a different approach – offering built-in, no-code automation designed to be accessible for both technical and non-technical staff.

With Flowingly, teams can create and manage automated workflows in the same platform they use for mapping and forms. This makes it easier to expand automation across the organisation without relying heavily on specialised skills or additional tools.

Is Flowingly suitable for complex processes?

Absolutely. Flowingly is built to handle everything from simple checklists to highly detailed, multi-layered workflows. You can create processes with as many steps as you need, incorporate decision points, run tasks in parallel, and integrate with other systems – giving you the flexibility to model even the most intricate processes with confidence.

What kind of support can I expect?

As a local NZ company, we are genuinely invested in your success. Our support team is based in New Zealand, ensuring an understanding of local business contexts. We provide ongoing training, regular check-ins, and are always available to help you get the most out of Flowingly.

Every organisation also gets assigned a dedicated customer success manager and have access to 24/7 support.

Are there any special offers for ALGIM members?

Yes, we offer exclusive pricing for ALGIM members. This special pricing reflects our commitment to supporting local government organisations in New Zealand and Australia. Contact us for details on how we can tailor our offering to your council’s specific needs.

Can my team easily learn to use Flowingly?

Yes, our intuitive interface makes it easy for teams to build and manage processes without extensive training. We provide comprehensive onboarding resources, including video tutorials, documentation, and hands-on training sessions. Many users find they can start creating and modifying processes within hours of getting access to the platform.

In this interactive guide, we explore how teams can implement best practice tips to build better process maps in Flowingly.